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Debtors & Creditors

What you are owed and what you owe, in one place: invoices out with the QR payment slip attached, incoming payments matched from the bank file, supplier invoices queued for the next payment run.

The half of the business that decides whether it survives

Wine is sold on terms. Between the delivery and the money there are thirty days, a reminder or two, and — for the customers who forget — a conversation nobody enjoys. Meanwhile your own suppliers are counting the same days on you.

Receivables and payables in Vinosoft are the two sides of that ledger, built on the documents you already raised. Nothing is re-entered: the invoice comes from the order, the payment comes from the bank file, and the outstanding figure on the dashboard is the sum of what is genuinely open right now.

Receivables

  • Invoices converted from quotes, orders or delivery notes, or written directly
  • Recurring invoices, collective invoices and part invoices for a deposit
  • A status breakdown by open, invoiced and paid
  • Every invoice carries the Swiss QR bill with QR-IBAN and QRR reference — including each instalment of a part payment, with its own slip
  • Incoming payments read from the bank's file (camt.054, classic V11 or a ZIP), matched to the invoice, marked paid and posted
  • Part payments, and the write-off of cash discounts, fees and postage
  • Four-stage dunning: payment reminder, then reminder levels 1 to 3, each with its own wording

Payables

Record a supplier invoice with its amount, date and terms, and it lands on the open list ready to pay. When you pay, select the open invoices and generate an ISO 20022 pain.001 file for your e-banking — IBAN, BIC and addresses are checked before the file is written. The open and paid payables lists tell you what is due this week and what already left.

Knowing who actually pays

The open invoices report lists every unpaid document with its outstanding amount, filtered by customer, currency and date, and exports to Excel. The payment-period analysis is the more useful number over time: how many days each customer really takes to pay, measured from your own paid invoices rather than from their promises.

Reminders that sound like you

Each of the four dunning stages has its own text, and you write it. A first reminder to a twenty-year customer does not have to read like a legal notice, and the third one can. The wording is configured once as standard text and used for every run after that, so nobody has to decide how firm to be at eleven at night.

Read the documentation